Vendor Application & Registration – NBWC 2018

14th NATIONAL BLACK WRITERS CONFERENCE
GATHERING AT THE WATERS: HEALING, LEGACY, AND ACTIVISM IN BLACK LITERATURE
Thursday, March 22 – Sunday, March 25, 2016
Honorary Co-Chair
Dr. Myrlie Evers-Williams

2018 NBWC HONOREES
Steven Barnes, Kwame Dawes, Tananarive Due, David Levering Lewis, Susan L. Taylor, and Colson Whitehead

Vendor Information

The Center for Black Literature invites vendors to exhibit/sell their work at the Medgar Evers College Campus on:
Friday, March 23, 2018 through Sunday, March 25, 2018

The deadline to submit applications is:

Friday, January 30, 2018.

Conference and Vendor Pavilion Location:

Medgar Evers College, CUNY
1650 Bedford Avenue
Crown Heights, Brooklyn, NY 11225
(Bet. Crown & Montgomery Street)

Vendor location: First Floor Corridor

 

Item

1 Table Rate

2 Table Rate

Application Fees (this rate also applies to Self Published authors for table- share)

$10

$15

Nonprofit Orgs. Registration

$100

$200

Vendor Registration

$200

$400

Self-Published Authors

$75

N/A


How Do I Become a Vendor?
*This is a rate for authors willing to share a table with 1 to 2 other authors at the rate of $75 for the 3 days. (Maximum 3 authors to a table.)

Step 1 – Apply- Application and Fees can be accepted on this page or online at:
https://nbwc2018vendor.eventbrite.com

Download PDF.

PLEASE READ:
Whether submitting your application online or via mail, please forward review copy of book/s written by exhibiting author/ publisher. Include a brochure, a catalog, or a listing if multiple titles that will be on display (pictures of covers should be included) and/ or a description of goods to be sold. Payment Via Mail: Only certified check(s) or money order(s) will be accepted. NO PERSONAL CHECKS!

Please follow the directions detailed in the form. Your application will be reviewed by the NBWC Committee. If you or your company are selected you will be issued official notification by our Vendor Coordinator.

YOU ARE NOT CONFIRMED AS A VENDOR UNTIL YOU HAVE RECEIVED NOTICE.
You will not be notified if you are not selected.

Mailing information:

US Postal Service:
The Center for Black Literature
Medgar Evers College, CUNY
1650 Bedford Avenue
Brooklyn, NY11225

Courier Service (and hand) Deliveries:
The Center for Black Literature
School of Professional & Community Development
Medgar Evers College, CUNY
1534 Bedford Avenue, 2nd FL
Brooklyn, NY 11225

Step 2 – A Registration Form will be sent to you upon your selection (or made available electronically). Please complete in a timely manner. PAYMENT MUST BE RECEIVED TO HOLD YOUR TABLE. IF THE PAYMENT IS NOT RECEIVED BY FEB. 16, 2018, your selection will be VOID and a waitlisted vendor will be selected. If you are registering as a waitlisted vendor, you will be given a specific date BEFORE the conference to remit payment.

Step 3 – Upon your completion of the Registration Form you will receive a confirmation letter from our Vendor Coordinator (Step 3).

 
Please note: The Center for Black Literature reserves the right to reject any vendor exhibits, materials or items deemed inappropriate.  In this case you will receive a full refund of your vendor registration.  Materials that are welcome at the National Black Writers Conference include journals, self-published books, literacy related materials, crafts, art, jewelry, etc.

How Can I Promote My Product at the Conference?

Vendors are encouraged to place an advertisement in the 14th National Black Writers Conference Souvenir Program Journal or consider being a sponsor of the Conference. You can learn more about this on our Sponsorship page.

If you have “giveaways” (i.e. discount passes, gift cards) that you would like to make available to participants please contact the Center for Black Literature at 718-804-8883. To send samples of these items please see the addresses above. [The Conference generally has 1,500 – 2,000 participants over 3 – 4 days.]

 
 
How Are Vendors Selected?

For Authors / Book sellers – content in addition to presentation are considered in the selection process. Individual/ Independent authors and small publishing houses with multiple titles are encouraged to apply; however, please note that it is very challenging to be successful at vending in this space if you are a new writer, one who may not be considered “mainstream”, and are not participating on a panel. (Panelists are selected by invitation only.)

Artists/ Business/ Non-profit Organizations/ Other – we accept a wide range of vendors. Selected vendors will be based on the application pool. The Committee will select a balance of jewelry, clothing, books, and other vendors.

 
 
Basic Information for Selected Vendors:

  • Vendors will begin setting up between 8:00am in order to be ready by 10:00 am for the National Black Writers Conference. See the program for start and end times for each day.
  • The Center will provide a table and 2 chairs for each vendor. Vendors must cover their table.
  • The Center will not supply easels or dollies.
  • Vendors must break down their table space and clear their area thirty minutes after closing on Friday at 9:00 p.m., Saturday at 8:00 p.m. and Sunday, 5:00 p.m.  Please begin dismantling and cleaning your area in time to comply with this directive.  The Center for Black Literature and Medgar Evers College, CUNY are not responsible for any loss of property.
  • You must use a manual machine or personalize electronic device (i.e. iPhone) with this capability if you will be using credit cards for customer purchases.  The Center for Black Literature will not be providing phone lines or special electrical needs.
  • Vendors can enter the College parking lot to unload and load merchandise. Vehicle must be removed from College parking lot because must parking spaces in lot are facility or pre-paid spots for students.  Please be respectful of others.

Please contact Maeshay Lewis for more information:

E-mail: mlewis@mec.cuny.edu

Telephone: (718) 804-8882

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